Annual Meeting Minutes

Bowers Harbor Yacht Club

Annual Meeting

May 25, 2014

"The Chart House"

 

The Meeting was called to order at 4:05 PM by President Dan Caviston, and copies of the Minutes from the Board Meeting of 5/24/2014 were distributed to all in attendance.

 

Gary Nelson was asked to give a report on the Bathhouse renovation project. He related that the project had an original estimate from the contractor of $15,000, but that as work progressed, several problems were uncovered, the most costly being mold found behind the shower tiles. The total cost to date is approximately $29,000 with another roughly $1,000 to be paid out for shower benches, shower curtains, rods, liners and hooks, bringing the entire project cost to around $30,000.

Additionally, when the mold was discovered, the roof was inspected to see if it had contributed to the problems, and there were several places found where it was possible to use finger pressure to punch through to the inside. At that point, Gary solicited 3 bids to install a new cedar shake roof, at a cost ranging from $7,500 to $11,000. The bidders also examined the roof of the Chart House and reported that although it was sound, they recommended that it be cleaned and treated with preservative.

 

There was discussion at this point relative to the aesthetics and merits of cedar shake versus asphalt shingle roofing. One Member suggested that perhaps there would be less tendancy for moss growth on an asphalt roof and therefore less maintenance cost, but it was pointed out that asphalt roofs need to be regularly cleaned as well. The consensus was that to preserve the unique marine ambience enjoyed by the Boathouse, Bathhouse and Chart House, the roof should remain cedar shake.

 

Gary Nelson will ask the contractors for bids on cleaning the roof of the Chart House and applying preservative, and felt that it would be more economical if that work were done concurrently with the Bathhouse roof installation.

 

President Caviston then gave the financial report in Treasurer Larry Kuhnke's absence. He began by noting that when the unexpected costs of the Bathhouse renovation became due, the Association had inadequate reserves to be able to pay its bills, and that payment was made possible because a Board member loaned the Association $5,000. Currently, Dan estimated that if a need for a major repair were to surface, for instance to repair one of the main docks, we would not have sufficient funds, and might have to close the Marina until collection of the next dues installment.

 

The President also noted additional maintenance items that require unanticipated funding. One results from the extremely harsh winter we experienced in Northern Michigan, and the immediate effect on the Marina was that the ice, when it finally broke up in the spring, was pushed by the wind with enough force that it dislodged many of the boulders on the lakebed which serve to anchor the docks and breakwalls. These will have to be re-positioned by a diver, who can only stay down for a short period of time in the cold and deep waters. Hampered by this inefficiency, the costs for this work are increased, and at this point the diver could not give an estimate of what his charges might be.

 

The second maintenance item relates to the electric service on our docks. When the Membership voted last year to continue to allow swimming to continue in the Marina, the Board felt that, in the interest of caution, it should ask our electrical contractor to make annual inspections and consider modifications to a number of the electrical pedestals so that monitoring devices could be used to measure possible current in the water. The electrical contarctor estimated that his annual inspection would cost $800 per year, and every third year he will conduct a more comprehensive inspection which will cost $1800. He estimated the cost to make the pedestal modifications would be approximately $1200.

 

In light of all of this, President Caviston reported that the Board had voted to make a one-time assessment of $1,000 per slip effective with the next dues statement (June-July-August), and additionally, to increase the annual Special Assessment (which is billed with the March-April-May statement) from $500 to $1000. It was suggested and agreed that the one-time $1,000 assessment be billed in two successive installments of $500 each and the increased annual Special Assessment would be billed at $500 at the usual time each year, and the second $500 be billed 6 months later each year. By increasing the Special Assessment, it is felt that current expenses can be covered as well as being able to build up a Reserve Fund to cover unexpected repair and improvement costs.

 

To clarify the billing for the Assessments: $500 will be billed with the dues statement for June-July-August 2014, and $500 will be billed with the dues statement for September-October-November 2014. Beginning in 2015, the annual Special Assessment will be billed at $500 with the March-April-May dues statement each year and at $500 with the September-October-November dues statement each year.

 

Brian Craig asked how the current Special Assessment is allocated, and Gary Nelson reported that of the approximately $22,000 we receive each year from the Special Assessment, for last year, as an example, we spent $15,000 to have Mark Nevinger repair one breakwall unit, and paid the electrical contractor, Chris Haner, $5,000 for work on the electrical supply to the docks. As an example of non-recurring but necessary expenditures, Gary mentioned that the storage shed was purchased last year at a cost of approximately $4,000.

 

Steve Klegman suggested that the annual Special Assessment, being increased to $1,000 as noted above, be re-evaluated after 5 years to see if that amount is adequate, inadequate or excessively high, and Members agreed that was a good suggestion.

 

Lenette McDonald questioned whether there might be a better alternative to the wooden floating docks. President Caviston noted that the last review of that issue took place several years ago and that at the time, the capital cost was excessive for a Marina of our size. He encouraged anyone interested to revisit other possibilities, and said that the Board is always willing to look at the feasibility of various options to provide the optimum balance between recurring maintenance costs and initial capital expenditures.

 

Dr. Stacy Richards asked whether our insurance might cover a portion of the costs of relocating the breakwall and dock anchors that were dislodged by the winter's ice, and Dan Utt will check our policy to see if that would be a covered expense.

 

John Roth reported that the Marina is discussing the possibility of extending our Bottomlands Lease with the State, and as mentioned previously, noted that the Marina's fiscal health is one of the items the State looks at in making such a determination.

 

There was discussion about possibly catering the Annual Picnic in August, but after several Members commented, it was concluded that, since we have so many wonderful cooks in our Membership, attendees will bring a dish to pass, and the Association will provide the meat.

 

Sue Caviston asked if there would be any interest in additional picnics during the summer, and the consensus was to have "impromptu" themed picnics, with a posting at the Harbormaster Office a week or so before so that Members could sign up and state what they'd like to bring.

 

It was decided that this year's Annual Picnic will be Saturday, August 23rd at 4:00 PM

 

John Roth reported that he is pursuing the possibility of having a WiFi transmitter at the Harbormaster Office, and that he is in discussion at the moment with Charter as to how that could be economically accomplished.

 

New Business: Gloria Butler suggested that the Marina purchase an AED unit, but after Dr. Richards related the mandatory compliance procedures and the increased liability insurance that would be necessary, it was suggested that the matter be explored with the Boathouse to see if they might purchase such a unit.

 

Gloria also wondered about the possibility of adding more ladders to the ends of the finger piers. John Roth commented that if the ladder is not designed properly or not retracted from the water prior to the Marina's closing, dock removal invariably tears off the ladder. Dan Caviston mentioned that he thought he might know where to purchase folding metal ladders, and it was decided that interested slip owners purchase such ladders and install them.

 

It was reported that one Slip Owner is in non-compliance with the overall boat length limit as stated in the By-Laws, and that the Board is reviewing a range of possible remedies. There was discussion relative to the Association being able to recover costs of enforcement of its By-Laws, and it was pointed out that the By-Laws do not currently have that expressed provision. It was unanimously decided to pursue a By-Laws change to provide that the Association be able to levy attorneys' fees and court cost against a Slip Owner who fails to comply with the By-Laws, Rules or Regulations.

 

There being no further business, a motion for adjournment was made and seconded, and the Meeting was adjourned at 5:10 PM.

 

Respectfully submitted,

 

Jon Kinne

Secretary

Bowers Harbor Yacht Club

Annual Meeting

May 24, 2015

"The Chart House"

The meeting was called to order at 4:05 PM by President Caviston. Additional Board Members present were Bob Ogur, Jon Kinne, Gary Nelson and Mike Marsh. The remaining Board Members who were unable to be physically present (Ernie Thomas, Dan Utt, Bill Davy and Larry Kuhnke) had given proxies by email to be voted in accordance with the majority vote of the Board Members present.

 

A count of Members present was taken to determine a quorum. Members representing the ownership of 21 slips were present, and when combined with the 7 slips owned by absent Board Members who had given their proxies, a majority of the ownership of the Marina's 50 slips was accounted for and constituted a quorum as specified in the By-Laws.

 

A motion to dispense with the reading of the minutes of the Annual Meeting held May 25, 2014 was made, seconded and approved by unanimous vote.

 

Gary Nelson gave a report from the Maintenance and Grounds Committee and noted that he was reviewing bids for replacing all of the wooden walkways, which like the docks, had been placed in service in 1988-89. The Committee is also working to re-establish the beach area between the Chart House and the 50-foot dock by constructing a rip-rap wall and backfilling the wall with sand. Dan Caviston has already secured the requisite DEQ permits and a contractor is being selected. The last maintenance item involves the south breakwall, one section of which was partially submerged at the end of winter. Mark Nevinger is blowing the sand out of that section and will attach 2 new anchor chains to secure it in place.

 

Gary listed some of the less-intensive projects which are in need of attention including re-painting the wooden wall on the east side of the Chart House deck, spreading wood chip mulch in the garden beds, painting the floor of the Chart House, and cosmetic landscaping and planting. He solicited volunteers to help with these projects and pointed out that such volunteer work would qualify the slip owner for the $100 assessment reduction as offerred to Clean-Up Day and Lay-Up Day participants. The Committee's last suggestion was to replace some of our beach chairs with heavy, wood Adirondack chairs, and pointed out that although light-weight chairs might seem a better bargain, they would be prone to being blown about by the wind, would likely provide little more than a year's worth of service and would ultimately be a poorer investment than the increased cost (approx $250 per chair) of the good-quality, heavier chairs. Several Members commented that it seemed better to invest a little more in good quality items rather than be faced with replacing them more frequently.

 

In Larry Kuhnke's absence, Mike Marsh gave the Treasurer's Report. He noted that in general the Marina is in good financial condition, with about $20,000 available for the maintenance items that Gary had previously outlined. Mike thanked everyone on Larry's behalf for approving the increase in the Annual Assessment from $500 to $1000 which has provided the funds for those maintenance items, and Larry also wanted to stress the importance of prompt payment of the Dock Assessment which will be billed at the beginning of June. Those funds will be needed on time to assure that the contractor's work can proceed on schedule, and we certainly don't want the project to be delayed because Members are slow in meeting their assessment obligation.

 

There was discussion about the Association having a website built and hosted so that notices of events could be posted for owners and renters, pictures might be displayed and a “Members Only” side of the site could be reserved for information pertaining only to Members, such as an archive of meeting minutes. The idea was warmly received and will be investigated in depth.

 

President Caviston then introduced the subject of the Dock Replacement project. When he pointed out that much thought had gone into making the decision, a Member questioned why the Board had not looked into other companies (than Flotation Dock Systems {FDS}) to do the project. Bob Ogur, who had spent countless hours working on the contract, stated that he had researched another company from Canada, but found that since FDS had built the original docks and finger piers in 1988-89, they were the only ones who would agree to use our existing finger piers...other companies would require that all of our in-water structures be replaced. Gary Nelson pointed out that almost all floating docks in this part of northern Michigan have been constructed by FDS, and some Members felt that there was an intangible intrinsic value in dealing with a company from, and familiar with, this area rather than just going online and picking a random “dock company” from a Google search. Another member felt that we should be quite happy with the way the docks have held up; FDS originally told the Association back in 1988-89 that it could expect around 15 years of service life, so with over 25 years behind us, we have squeezed pretty good value out of those structures.

 

Another Member asked if it would be possible to replace an individual finger pier during this overall process. He was reminded that each pier is owned jointly with the owner of the slip on the other side of the finger, but that if both agreed, a new finger could be purchased at a cost of roughly $7,000, with the provision that a minimum of 4 fingers would need to be ordered together because of transportation and installation costs. It was pointed out that another alternative would be to simply install new deck boards, since the sub-structure of the fingers remains quite stable.

 

There was some discussion about the re-use of our utility pedestals and other items from the docks, and President Caviston put out a call for volunteers to help in October with retrieving the materials which can be re-purposed on the new docks.

 

A Member asked why the dock assessment is being levied uniformly among both 30-foot and 40-foot owners. President Caviston addressed the question with several points: first, there is only a $1500 difference between the total costs of the 30-foot and 40-foot main docks; second, it would be impossible to base each owner's assessment on the “value” of each slip because every individual has a different set of parameters which determine “value” for him; and third, we are replacing the docks for the overall “good” of the Marina and all of its Members. Similarly, when we dredge the slip areas close to shore, the only Members who directly benefit are those with slips in shallow water, but the dredging costs are shared equally among all Members because it needs to be done as part of the general upkeep and to promote the “common good”.

 

Discussion followed concerning whether to continue the increase in the Annual Special Assessment from $500 to $1,000; consensus seemed to be that it would be desirable to do that as long as the use of the funds was somewhat defined, and some mechanism placed to provide a “cap” on the amount of the reserve fund. A motion was made and seconded to continue the assessment at $1,000 with the provision that the funds be used for “infrastructure and capital improvements”, and that the fund be “capped” at $25,000. A vote was taken of the Members present and was unanimous in favor of the motion; including the proxies from the absent Board members, 27 slips were in favor of the motion, and it therefore passed.

 

A Member asked about the status of our Bottomlands Lease with the State. President Caviston stated that the Marina had been inspected and had met all of the State's requirements and that the lease was in full force and effect. Board Member Dan Utt is continuing to explore an extension of the Lease, and a Member wanted to be certain that when we renew the Lease we retain all of the rights and provisions of the current Lease and not relinquish any provision even though such provision might not seem relevent at the moment.

 

There was discussion about adding some language to the By-Laws which would restrict the decibel levels that a power boat occupying a slip at the Marina would be allowed, and clarifying the language describing the length of boat that is allowed in each class of slips. A motion was made, seconded and approved that John Roth investigate the permissible decibel levels allowed at other marinas and coordinate with Dan Utt regarding the inclusion of that language in the By-Laws.

 

Several Members wanted to express their appreciation to President Caviston for the work he has done, and continues to do, regarding permits with the DEQ, coordinating our projects with the Army Corps of Engineers, arranging dredging, reviewing contracts etc, etc, etc. Warm applause signified that there was great support for such appreciation.

 

The date for the Annual August Picnic was set for Saturday, August 29th, and with no further business to come before the Meeting, adjournment was at 5:17 PM.

 

Respectfully submitted,

 

Jon Kinne

BHYC Secretary

Bowers Harbor Yacht Club

Annual Meeting

May 29, 2016

"The Chart House"

The Annual Meeting of the Bowers Harbor Landing Tenants' Association was held on Sunday, May 29, 2016 at the Chart House. The meeting was called to order by President Caviston at 4:10 PM.

 

The owners of 24 slips were either present or had given their proxies to vote on business that might come before the Meeting. Present were Ogurs, Urtels, Brad Bickle and Ted Schweitzer, Sangers, Thomases, Davys, McDonalds,Waechters, Butlers, Nelsons, Gardners, Kasperowiczes, Ben Begley and Kathleen Wills, Sovereigns, Burnsides, Doblers, Kinnes, Marshes and Cavistons. Proxies were given by Kerm Campbell to his daughter Sherri Fenton, and by Dan Utt and Larry Kuhnke to Dan Caviston.

 

A motion was made, seconded and approved to dispense with the reading of the Minutes of the 2015 Annual Meeting.

 

Gary Nelson gave a report from the Building and Grounds Committee. He thanked everyone for their support of the major dock replacement project that has been nearly completed, and reported that he has bids on replacing any individual dock owner's decking from the contractor who rebuilt all of our walkways. The owners of the slips on either side of a finger dock would share the cost, and can contact Gary for details if interested.

 

A Member raised the question of which permissions are granted to transient slip users, and cited abuse of our owners' rights to expect quiet enjoyment during some periods last summer. John Roth stated that each transient is given a sheet of rules to be followed, but several Members questioned whether we should set a maximum on the number of passengers and crew aboard transient vessels, whether the occupants of a boat should be limited to immediate family members and whether we should set a minimum time period for which a transient slip must be rented. Another Member questioned whether the Marina realizes any economic benefit from transient rentals, and the answer was that all transient rental transactions are between either the Owner and the Transient or between John Roth and the Transient, with John receiving a $15/day fee if he handles the rental. Other Members pointed out that disruptions of our enjoyment by transients are relatively-isolated and infrequent events, and perhaps all that is required is more-careful monitoring by John and the Dock Staff.

 

A motion was made by Ernie Thomas and seconded by Bob Ogur that there be a maximum of 8 people (all family members) aboard any transient vessel, that NO JET SKIS will be permitted to be placed in a slip by transients nor operated by transients and further that John will prepare a written report for presentation at next year's Annual Meeting which will detail all transient activity for the season, including number of days, numbers of crew and passengers and transient fees collected. The motion was passed by a unanimous vote.

 

Gary Nelson reported that the kayak rack had been dismantled during our dock project, and the Board has decided not to replace it, in the interest of keeping the Marina neat and uncluttered. Accordingly, Members wishing to leave kayaks, paddleboards and small boats at the Marina must use the beach south of the 30-foot main pier.

 

Gary noted that our wooden picnic tables are increasingly-difficult to adequately maintain, are unwieldy to move and difficult to store for the winter. For all of those reasons, he recommended the Marina purchase collapsible tables like those used at Grand Traverse Yacht Club, at a cost of approximately $250 per table. A motion was made, seconded and passed unanimously to purchase 10 of the tables as described.

 

There was discussion about restoring the floor of the Chart House with an epoxy coating similar to what had been used so successfully in the Bathhouse renovation project. A motion by Bob Urtel and seconded by Brad Bickle to carry out such a project was unanimously approved. Gary Nelson will secure bids and proceed.

 

Gary pointed out that with the completion of our dock project, the Marina will have a beautiful appearance, marred only by our entrance area. There was discussion that if we could implement keypads at the entrance gates, we could minimize unwanted dockwalkers, and there was consensus that Gary should explore a better-looking gate structure and incorporate keypads as a security enhancement.

 

In Larry Kuhnke's absence, Mike Marsh gave the Treasurer's Report, and distributed summary and detailed reports to all Members present. The short summary is that your Marina is in sound financial health.

 

There was a discussion of whether we should equip the Marina with Automatic External Defibrillators (AED's), and Ted Schweitzer volunteered to explore the options for purchase and training.

 

With no interest having been expressed in holding an August picnic this year, it was decided that the next regular Meeting of the Members will be on the Sunday of Memorial Day weekend next year, and at that juncture a motion to adjourn was made, seconded and approved at 5:15 PM

 

Respectfully submitted,

 

Jon Kinne

Secretary, BHLTA

 

PS: PLEASE NOTE...in the days immediately following the Annual Meeting, the Board received several comments regarding the possibility of scheduling the Annual Meeting on a day other than during the Memorial Day weekend. One possibility that was suggested would be to hold the Annual Meeting in the afternoon of the Spring Clean-Up Day. Over the next several months, the Board will try to determine the most appropriate day on which to hold the Annual Meeting, and the Membership will be notified in adequate time to prepare for next year's Meeting. In the meantime, if anyone has suggestions or comments, please direct them to me at jhkinne@charter.net, and I will make certain the Board is apprised of the membership's sentiments.

Bowers Harbor Yacht Club

Annual Meeting

May 28, 2017

"The Chart House"

 

The Annual Meeting of the Bowers Harbor Landing Tenants' Association was held on Sunday, May 28, 2017 at the Chart House. The meeting was called to order by President Caviston at 4:05 PM.

 

The owners of 21 slips were either present or had given their proxies to vote on business that might come before the Meeting. Present were Ogurs, Urtels, Sangers, Thomases, Davys, Butlers, Nelsons, Gardners, Burnsides, Doblers, Kinnes, Cavistons, Phillips, Klegmans, Trentacosta, Steffens, Daciuk, Utts and Craigs. Harbormaster John Roth was also present. Proxies were given by Mike Marsh and by Larry Kuhnke to Dan Caviston.

 

A motion was made, seconded and approved to dispense with the reading of the Minutes of the 2016 Annual Meeting.

 

Gary Nelson gave a report from the Building and Grounds Committee. He reported that the only major maintenance item for this year would be some exterior painting of the Chart House and Bathhouse. Members suggested replacing the toilet in the Men's Bathroom, as well as perhaps finishing the ceiling in the Chart House, and Gary will get bids for all of those items. A Member questioned why the floor of the Men's Bathroom is not as clean as it seems it should be, and John Roth suggested that the floor in that area is not of the same high quality as in the Chart House. The Member, with a background in plastics, stated that “epoxy is epoxy” and should clean up with proper washing. John thought that perhaps the equipment he stores in the bathroom over the winter might be staining the floor, and Members voiced concern that “storage” in the bathroom could be damaging our investment. The suggestion was made, and John agreed, that he would place a waterproof tarp under any items he “stores” in the Bathhouse, and that the floor would be power-washed to bring it back to its former clean appearance.

 

John Roth reported that transient activity during the 2016 season had been normal, with minimal disturbance to Owners' quiet enjoyment of their investment.

 

Gary Nelson reminded everyone that in the interest of keeping the Marina neat and uncluttered, Members wishing to leave kayaks, paddleboards and small boats at the Marina must use the beach south of the 30-foot main pier.

 

In Larry Kuhnke's absence, Bill Davy gave the Treasurer's Report, and distributed summary and detailed reports to Members who requested them. The short summary is that your Marina is in sound financial health.

 

Bill Davy further reported, on behalf of the Treasurer, that our dues do not currently cover our operating expenses, and that we need to use each year some of the funds from the March Special Assessment to meet operating expenses. The Board has asked Larry to review our operating expenses in detail and recommend a dues amount that will cover those operating expenses. When the dues are covering our operating expenses, we can use the March Special Assessment for the yearly improvements for which that assessment was designed, for instance breakwater replacement. It was mentioned that there has not been a dues increase for at least 15 years.

 

President Caviston then reported on the status of our special assessments. At the 2013 Annual Meeting it was decided to incorporate a second $500 Special Assessment (September of each year) as a means of building a Reserve Fund to be used exclusively for Capital Improvements, and it was further decided to review the September Special Assessment every 5 years, with the next review coming in 2018. The Reserve Fund was discussed the following year (2014) at the Annual Meeting, and it was voted at that time to cap the Reserve Fund at $25,000.

 

Dan pointed out that after all of our improvements were completed, we probably have a Marina value of around $400,000. If the Reserves were to remain capped at $25,000, we would have a Reserve Fund of about 6% of our Marina's value, and the Board felt that such a figure was unrealistically low. The Board had discussed that a Reserve Fund of $100,000 would put the Marina in a much more fiscally-sound position, representing a 25% Reserves/Value ratio, and would be the responsible decision to make. Accordingly, the Board recommended to the Membership that the September Special Assessment be continued until the Reserve Fund reaches $100,000 (which should be reasonably soon at the current pace); at that time, the Reserve Fund will remain invested and held strictly for unforeseen contingencies, and the September Special Assessment can be eliminated. This action was approved by the Members.

 

President Caviston then reported on the Board's discussion of the issue of when our docks should be put in the water. It was pointed out that by waiting until the end of April as the date for dock assembly, we put ourselves at the mercy of nature and “hope” we have favorable weather so the docks can be in by May 1 (which did not happen this year). Dan, Jon Kinne, Bill Davy and some Members in the audience pointed out that in several years recently the weather has been favorable enough that we could have had 2 or 3 extra weeks of boating if the docks had been placed in early April. Since our season is already so short, and since waiting longer only puts us increasingly at the mercy of the weather, Dan related that the Board, at its recent meeting, had voted unanimously to implement the following policy:

 

The Harbormaster will plan that the docks will be put in place on the first Saturday in April, weather (wind, waves, ice) permitting. The Harbormaster will notify his crew that if those conditions do not allow placement on the first Saturday, placement will be the following Saturday, and so on. Such a plan will allow extra boating in many years (understanding that there will be no water at the docks), but in any event, the docks will be in place absolutely no later than May 1st.

 

The last item of business was a very detailed and well-researched report by John Roth, accompanied by a handout (attached), on the condition of individual finger piers. John described in detail the criteria that Flotation Dock Systems (FDS) evaluates to determine if a pier can be safely installed, and after evaluating the piers when they were recently put in place, John concluded that four (4) of the 30-foot piers will not be able to be placed in the Spring of 2018 (next year). The Secretary will notify the owners of those four (4) piers, and they will have ample notice with which to plan their replacement. John noted that waiting until next Spring is not an option, because by that time of year, FDS has already booked so many orders that delivery would likely be late summer at best...an entire boating season for the two owners of each affected pier would be lost.

 

In an effort to minimize costs, John has prioritized the affected piers and formulated a Pier Replacement Schedule (attached), so that piers can be ordered in groups of four, thereby eliminating the shipping cost. The Secretary will send the Pier Replacement Schedule, together with estimated costs, to all owners so that everyone can plan as far as possible in advance. As an aside, John mentioned that the reason that the 30-foot piers are the first to need replacement is that they were the first to be rebuilt 15 or so years ago. He pointed out that although all 40-foot piers are safe to be placed in 2018, four 40-foot piers will need replacement in 2019, and another 4 in 2020.

 

Shawn Burnside and Paula Dobler volunteered to organize the August Picnic, which will take place on Saturday, August 26th at 5:00 PM.

 

The 2018 Annual Meeting will be held at 4:00 PM on Sunday, May 27th followed by the Annual Pot-Luck Picnic at 5:00 PM.

 

A motion to adjourn was made, seconded and approved at 5:10 PM

 

Respectfully submitted,

 

Jon Kinne

Secretary, BHLTA

          BHYC Annual Meeting 2017

     Finger Pier Replacement Schedule

Criteria from Flotation Docking Systems (FDS)

  1. Splits along the length of the side support wood.

  2. Separation of the 2x12 side support sections.

  3. Bowing of the side support wood.

  4. Metal between the 2x12 sections rusted out or missing.

  5. Generalized rotting of the wood.

  6. Piers in service beyond normal life expectancy of 15-20 yrs

Harbormaster Observations

  1. Saturation of the wood.

  2. Lack of buoyancy.

  3. Bowing when pier is lifted at midpoint.

          Schedule of Replacement:

     30’ Head Pier

Year 2018: Fingers #30/32 #37/39 #41/43 #29/31

Year 2019: Fingers #25/26 #33/35 #45/47 #42/44

Year 2020: Fingers #46/48 #38/40 #34/36 #27/28

     40’ Head Pier

Year 2019: Fingers #5/7 #14/16 #18/20 #10/12

Year 2020: Fingers #1/3 #13/15 #22/24 #6/8

 

To assist us when installing the piers each season:

  1. Please empty Dock Boxes (especially the wooden ones) of anything with considerable weight.

  2. Please remove fenders from the docks.

     

Bowers Harbor Yacht Club

Annual Meeting

27 May 2018

"The Chart House"

 

The Annual Meeting of the Bowers harbor Landing Tenants' Association was called to order at 4:07 PM by President Caviston.

Members present: Steffens, Thomas, Ogur, Caviston, Butler, Trentacosta, Urtel, Gegich.

Bob Ogur moved that we waive the reading of last year’s membership minutes. Ernie Thomas seconded the motion. The minutes are linked to the Members Only page on the Bowers Harbor Yacht Club website, https://www.bowersharboryc.com/

Dan Caviston gave Gary Nelson’s Grounds and Maintenance report. The Marina is in very good shape. The Bath House and Chart House, including the fences, have just been painted. Carpenters are coming in to put a ceiling in the Chart House. We had a good turn-out at the Spring clean-up. The grounds look very nice.

Bob Steffen gave Larry Kuhnke’s Treasurer’s report. Copies are available from Larry Kuhnke at Lkuhnke4663@charter.net

John Roth gave the Harbormaster’s report. John said he will be sending out the list of those owners whose finger piers will have to be replaced in the Spring of 2019. (Owners will be responsible for the cost of Flotation Dock Systems removing their old piers). John advised it took 8 hours to install the finger piers this year due to the poor condition of the piers. Those Members on the north side of the 40’ docks will have the option of purchasing a 42’ or 45’ finger pier. Those Members on the south side of the 40’ dock will be able to purchase a 42’ pier if they want. The overall length of the boats will remain the same.

 

There was some discussion about leaving the finger piers on the north side of the 40’ dock in the water, but floating them over and tying them off to the finger piers on the south side of the 40’ docks. John Roth said that the 42’ finger piers were harder to move than the 40’ ones which is why we may want to leave them in the water over the winter. The 30’ finger piers would still come out of the water.

New Business – Sue Caviston will head up the August picnic, which will be on Saturday, August 25th, the weekend a week before Labor Day weekend. The next Annual Membership Meeting and picnic will be on Sunday, May 26th, 2019.

Steve Trentacosta brought up the idea of storing boats in the parking lot over the winter. We used to do that. On one fall day, Elmer’s would bring out a crane and remove the boats to the parking lot. Owners were responsible for providing cradles or jack stands. Then in the Spring, Elmer’s would return with their crane and put the boats back in. The owners would split the cost of the crane. Steve will look into the cost of this. Even if approved, this option would not be available for at least 2 years due to the new docks being delivered in the fall of 2018 and 2019.

We would like to have all the old wooden dock boxes replaced with new matching white fiberglass dock boxes.

There will be no fireworks on BHYC property, as our Rules state.

Dan Utt will send out a letter regarding our insurance coverage and how it will impact owners.

The Board solicited requests from Members to serve on the Board, but received none.

Bob Ogur moved to end the meeting, and with Leith Butler seconding the motion, the meeting was adjourned at 4:45 PM.

 

 

14039 Peninsula Dr, Traverse City, MI 49686

 

        

 

44°53'41"N 85°31'40"W

 

 

 

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Marina Phone 231.223.4137

Harbormaster 231.620.5277

Bowers Harbor Yacht Club

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